From collection to receiving sitein one place.
PaperRoute is DEFRA Approved waste management software for UK operators. Plan collections, keep drivers connected, record what arrives at your yard, report eligible receipts and invoice from one system.
- Built for UK waste operators
- Works online and offline
- Collection and receiving-site workflows
Tell us when you want to start using PaperRoute in your business. We'll help plan your setup and training.
DEFRA Approved.Built for Digital Waste Tracking.
PaperRoute is DEFRA Approved as a Digital Waste Tracking software provider and confirmed for inclusion on the official compatible software providers list.
That means PaperRoute has integrated with the report receipt of waste API and passed DEFRA's production approval testing. You can prepare with the same platform your team uses for collections, digital WTNs, routes, driver records and invoicing.
Compliance Timeline
Simpler Recycling — large businesses
Simpler Recycling — SMEs and micro businesses
Digital Waste Tracking begins for permitted and licensed receiving sites in England and Wales
Collectors, carriers, brokers and dealers begin required waste-movement submissions
PaperRoute has been approved by DEFRA as a Digital Waste Tracking software provider. Digital WTN generation, EWC code management, electronic signatures and structured movement records are already built into the operational workflow.
For permitted and licensed receiving sites
Record what arrives at your yard. Review it before you report it.
PaperRoute connects collection jobs with the receiving site. Capture the load, weight, waste details and any discrepancy in the Yard workflow, then review receipts and submission status in one place.
PaperRoute is listed by DEFRA as compatible software for reporting receipt of waste. We configure the connection for eligible England and Wales sites and check it with you before live reporting. Waste Transfer Notes remain a separate requirement.
See the whole workflow
Waste operations. One connected workflow.
See how customers, office teams, drivers, compliance and billing work from the same job record in PaperRoute.
- Office platform
- PaperRoute Link driver app
- Digital records and billing
The actual product
A working day in under 30 seconds.
Real PaperRoute workflows, recorded inside the product. Pick a task and see how quickly the office moves from customer enquiry to completed job.
Choose a workflow
Four quick looks inside PaperRoute
Search once, then open contacts, services, documents, pricing and account history from one record.
Purpose-built for waste
Trusted by UK waste & recycling operators
From confidential destruction to commercial collections — operators across the waste sector rely on PaperRoute to run their day-to-day.
Cross Cut
Confidential Waste Destruction
Masters Recycling
WEEE & IT Asset Recycling
MJB Recycling
Commercial Waste Collection
Built exclusively for the UK waste sector — not a generic field service tool retrofitted for waste.
Specialist workflows
Built around the collection business you actually run
Road sweepers, bottle rounds and oil collectors share the need for routes and records, but the job details are different. See how PaperRoute fits seven specialist waste sectors.
Time Saved Calculator
How much admin time could you get back?
Adjust the sliders to match your operation. Results update instantly.
Enter to see estimated monthly cost savings
Your estimated savings
Estimates based on typical operator data. Route planning savings scale with collection volume and are capped at 3.5 hrs/week.
Real results
Here's what that looks like in practice
Before → After
WTN per collection
Route planning
COD preparation
Invoicing
“We got our evenings back. Paperwork just stopped being a problem.”
Introductory base-price protection for 24 months while subscribed • Onboarding and training included
Still using paper WTNs and spreadsheets?
Most UK waste collection companies are still running on paper Waste Transfer Notes, Excel route sheets, and manual Sage data entry. There's a better way.
Paper Waste Transfer Notes
Pre-printed WTN pads can leave missing data, illegible handwriting and no easy digital backup.
Manual Route Planning
Hours spent each week planning routes with Excel spreadsheets and printed maps. Drivers sent down car-only roads in heavy vehicles.
Double Data Entry
Drivers write on paper, then the office re-types the same job details into accounting software.
No Driver Visibility
No idea where your drivers are, which collections are complete, or if problems have occurred. Phone calls and WhatsApp groups instead of real data.
With PaperRoute: All your service requests, routes, and compliance documents managed from one dashboard — no paper, no spreadsheets, no double entry.
How it works
From collection to invoice —
without the paperwork.
Five steps. One system. No paper changing hands.
Job booked
Customer books a collection. Job appears in the scheduler instantly — no phone calls, no re-typing.
Driver collects (offline)
Driver follows the route on the app. Works with zero signal — basements, rural farms, industrial estates.
WTN generated automatically
Customer signs digitally. WTN PDF created in ~30 seconds with EWC codes, hazardous indicators, and your branding.
Documents reviewed
Review completed job records and generate a Certificate of Destruction where your workflow requires one.
Invoice raised & synced
Invoice pushed to Sage, QuickBooks, or Xero. Documents appear in the customer portal automatically.
The quick version
Follow one job from route plan to signed WTN.
A focused look at how the office and driver app stay connected through collection, signature and completed digital paperwork.
Customer Self-Service
Give your customers their own portal
Every customer gets a branded login where they can access their Waste Transfer Notes, Certificates of Destruction, collection history, and upcoming schedules — without calling your office. Fewer admin calls, happier customers, and a professional image that sets you apart from competitors still emailing PDFs.
Waste Transfer Notes
Customers download every WTN as a signed PDF — no chasing paperwork, no phone calls.
Certificates of Destruction
Branded, witness-signed certificates available on demand for audit and compliance.
Collection History
Full record of every collection: dates, weights, waste types, and EWC codes.
Upcoming Collections
Customers see their scheduled collections and planned routes at a glance.
Waste operations from collection to receiving site
Day scheduling, driver tools, Yard checks, waste records and invoicing, brought together for UK waste operators.
Route Planning & Driver Tracking
Create recurring collection routes with planned stops, optimise sequences, and calculate accurate ETAs. Unlike competitors that use car routing, PaperRoute uses truck-specific routing — so your vehicles are never sent down roads with bridge height restrictions, weight limits, or HGV restrictions. Know exactly where every driver is with continuous GPS tracking.
- Truck-safe routing (bridge heights, weight limits, HGV restrictions)
- Route optimisation with automatic re-sequencing
- Live GPS tracking at 10-second intervals
- Android and iOS driver app — works offline
Sage, QuickBooks & Xero Integration
Collection data flows directly into your accounting software. No more re-typing driver paperwork into Sage. PaperRoute can generate self-bill purchase invoices in Sage for subcontractor payments, a workflow waste companies rely on daily.
- Self-bill purchase invoices
- Deferred & consolidated invoicing
- Automatic tax rate matching
- Customers stay in sync with Sage automatically
Certificates of Destruction
Full Certificate of Destruction workflow with a drag-and-drop template editor, custom branding, witness signatures and material descriptions, designed for confidential waste destruction services.
- Drag-and-drop template editor
- Custom branding per customer
- PDF generation & email delivery
- Witness signature support
Digital Waste Transfer Notes
Generate digital WTNs with e-signatures directly from your driver's phone, even with zero signal. Complete with hazardous-waste indicators, EWC codes and custom branding, and built for DEFRA's phased 2026/27 Digital Waste Tracking rollout.
- Instant PDF generation (works offline)
- Season tickets for recurring movements
- Electronic signature capture
- Hazardous waste indicators & EWC codes
- Custom branded templates
Offline-First Driver App
Available on supported Android and iOS phones and tablets, and built from the ground up for places with no phone signal: basements, rural farms and industrial estates. Everything syncs automatically when signal returns.
- Works everywhere — even with zero signal
- WTN & signature capture without connectivity
- Background GPS tracking continues offline
- Auto-sync when connectivity returns
Real-Time GPS Tracking
Continuous GPS tracking at 10-second intervals so you always know where every driver is. See live route progress on a fleet dashboard, get driver proximity alerts, and review full trail history with breadcrumbs.
- Live tracking at 10-second intervals
- Driver proximity alerts
- Full trail history with breadcrumbs
- Fleet overview dashboard
Why UK waste companies choose PaperRoute
Purpose-built waste collection software — not a generic field service tool retrofitted for your industry, with native WTNs, self-bill invoicing and an offline-first driver app in one system.
Introductory base price
Up to 4 users on the base plan. We confirm specialist setup for your operation. Request by 30 September 2026; standard new-customer price £249/month + VAT.
Zero double data entry
Collection data flows directly to Sage. Stop re-typing driver paperwork into your accounting software.
Feature complete
Routes, invoicing, compliance, fleet tracking, messaging, and reporting — everything you need in one place.
No signal? No problem
Your drivers work in basements, rural areas, and industrial estates. The app works everywhere they do — even with zero phone signal.
GPS tracking intervals
Know exactly where every driver is. Battery level, speed, heading, and altitude — all captured continuously.
Native digital WTNs
Generate Waste Transfer Notes on-device with e-signatures, EWC codes and an auditable record attached to the job.
PaperRoute vs BigChange, Commusoft & Workever
Looking for a BigChange alternative with waste compliance features? PaperRoute combines digital WTNs, route planning and Sage integration for UK waste collection SMBs.
| Feature | PaperRoute | BigChange | Commusoft | Workever |
|---|---|---|---|---|
| Recurring Route Management | Partial | |||
| Digital Waste Transfer Notes | ||||
| Certificate of Destruction | ||||
| Self-Bill Purchase Invoices | ||||
| EWC Code Management | ||||
| Sage + QuickBooks + Xero | Partial | |||
| Truck-Safe Routing | ||||
| Offline-First Mobile App | Partial | |||
| Real-Time GPS Tracking | ||||
| Instant PDF Documents (works offline) | ||||
| Vehicle Safety Checklists | Partial | |||
| Container Management |
PaperRoute scores 27/30 across 30 waste-specific features — 64% higher than the nearest competitor.
DEFRA Approved · Simple, transparent pricing
Core workflows, with clear pricing
Start with a 14-day assisted trial. No card, no automatic conversion and no obligation to continue.
First 4 users
First four office or driver users included
Standard new-customer price £249/month + VAT. Request by 30 September 2026 and your introductory base price is protected for 24 months while continuously subscribed.
Additional users
Add office staff or drivers whenever you need them
Charged for users above the first 4. We confirm any specialist receiving-site configuration and integrations during setup.
If you choose to continue after the trial, we will send your service agreement for review before billing begins.
Workflows we can configure for your operation
From request to real use
A free trial that starts when you are ready
We help configure PaperRoute first, so your 14 days are spent testing the system rather than starting from a blank account.
1. Request
Tell us what you need
Tell us your target business go-live date and how your operation works. We confirm availability and agree your setup and training plan.
2. Prepare
We configure PaperRoute
We agree what customer data you need to supply, prepare your system and arrange training. The trial clock has not started yet.
3. Activate
Accept when ready
We send your activation link. Your trial starts only when you accept the trial terms and activate the account.
4. 14 days
Use the full system
Test real routes, driver workflows, digital documents, invoicing and reporting with our team available to help.
5. Your choice
Continue only if it works
There is no card and no automatic conversion. Access pauses after the trial unless you expressly choose a paid subscription.
6. Ongoing
Your agreement
If you continue, review and sign your service agreement, then set up billing. Onboarding and training support are included.
Saunders Simmons Ltd
Purpose-built software for the UK waste industry
PaperRouteWaste operations software. Collection planning, driver tracking, Yard receiving, Digital Waste Tracking and invoicing.
You're here now
SkipRouteSkip hire management software. Bookings, day scheduling, container tracking, Yard receipts and a customer portal.
Visit skiproute.co.uk
PaperRoute LiteNewJust a small operation? PaperRoute Lite does compliant Waste Transfer Notes from your phone for the one-van carrier — signature capture, instant PDF, offline-ready. £15 + VAT/month.
Discover PaperRoute Lite
Choose what suits you
Start a free trial, or see it first
If you are ready to test PaperRoute with your own operation, start the assisted 14-day trial. If you would rather talk it through first, book a live demo at a time that works for you.
Ready to get going?
Start your 14-day free trial
Tell us about your operation and we will configure a useful starting point. Your trial begins only when the system is ready and you say go.
- The complete PaperRoute system
- Assisted setup around your workflow
- No card or automatic conversion
Want a walkthrough first?
Book a live PaperRoute demo
Choose a convenient time for a focused 30-minute call. We will show you the relevant workflows, answer your questions and help you decide whether the trial is the right next step.
- Pick a live time from our calendar
- See the product with a PaperRoute specialist
- No obligation to start a trial
Or call 03333 707007.