Waste Transfer Note Software
for UK Waste Carriers
Generate legally-compliant digital Waste Transfer Notes on every collection — with e-signatures, EWC codes, and hazardous waste indicators. Works offline. Ready for the October 2026 DEFRA mandate.
DEFRA deadline — paper WTNs will no longer be legally accepted for waste carriers in England
Maximum fine for non-compliance with waste duty of care regulations
Of PaperRoute WTNs are generated digitally — works offline in areas with zero signal
Everything a compliant WTN needs — built in
PaperRoute's waste transfer note software handles every requirement automatically, so drivers focus on collections — not paperwork.
Auto-Generated WTNs
Every collection automatically generates a pre-populated Waste Transfer Note with customer details, waste streams, carrier information, and site address. Drivers confirm and sign — no manual form-filling.
E-Signature Capture
Customers sign directly on the driver's iPad screen. Signatures are legally binding, embedded into the WTN PDF, and stored against the job record. Works identically online or offline.
EWC Code Management
Full European Waste Catalogue code database built in. Codes are pre-configured per customer and waste stream — drivers select from a filtered list at the point of collection, eliminating lookup errors.
Offline Generation
WTNs are generated locally on the driver's device — no internet required. All required data is pre-cached before the route starts. Records sync automatically when signal returns.
Hazardous Waste Indicators
Flag hazardous waste movements with the required DEFRA indicators. Hazardous waste streams are configured in the office — drivers cannot accidentally omit required declarations.
Custom Branded PDFs
WTNs are generated as branded PDFs with your company logo, colours, and contact details. Sent automatically to customers via email or accessible through the customer portal.
How digital WTNs work with PaperRoute
Configure waste streams in the office
Set up your customers with their waste streams, EWC codes, and typical quantities. PaperRoute pre-loads this data onto drivers' devices before each route. No configuration needed on the road.
Driver completes the collection
At each stop, the driver confirms the waste collected, selects the quantity, and the WTN is auto-generated with all required fields. The customer signs on the iPad screen. All of this works with zero mobile signal.
WTN delivered automatically
The signed WTN PDF is emailed to the customer instantly (or via the customer portal). All records are stored against the job in PaperRoute — searchable, auditable, and ready for DEFRA submission.
What a legally valid WTN must contain
Under the Environmental Protection Act (Duty of Care) Regulations, every Waste Transfer Note must include these fields. PaperRoute captures all of them automatically.
- Waste description and quantity
- European Waste Catalogue (EWC) code
- Hazardous waste indicators
- Name and address of waste producer
- Name and address of waste carrier
- Waste carrier registration number
- Destination of waste
- Electronic signature of transferor
- Date and time of transfer
PaperRoute captures all of these fields on every collection — automatically, without driver data entry.
Waste Transfer Note Software FAQ
What is waste transfer note software?
Waste transfer note software generates legally-compliant digital Waste Transfer Notes (WTNs) at the point of collection. It replaces paper WTNs with electronic records that include e-signatures, EWC codes, waste descriptions, carrier details, and hazardous waste indicators. From October 2026, DEFRA requires all waste carriers to use digital WTNs — paper will no longer be accepted.
Do digital waste transfer notes have the same legal status as paper?
Yes. Digital Waste Transfer Notes generated by PaperRoute are fully legally compliant. They include all required fields under the Environmental Protection Act (Duty of Care) Regulations, with legally-binding electronic signatures that satisfy DEFRA's requirements.
Can PaperRoute generate WTNs without an internet connection?
Yes. PaperRoute's driver app is offline-first — WTNs are generated locally on the device with full e-signature capture, EWC code selection, and PDF creation, even with zero mobile signal. All records sync automatically when connectivity returns.
Is PaperRoute ready for DEFRA's October 2026 Digital Waste Tracking mandate?
Yes. PaperRoute already generates all required fields for DEFRA compliance — digital WTNs, e-signatures, EWC codes, hazardous waste indicators, and quantity data. When DEFRA's Digital Waste Tracking API is published, PaperRoute will integrate directly for electronic submission.
See PaperRoute waste collection software in action
Book a free 30-minute demo and see the full end-to-end flow: route planning, driver app collection, digital WTN generation, and Sage invoicing — the only waste management platform that does it all.
PaperRoute's Sage integration — collection data flows straight into your accounts.
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