Waste Transfer Note Software
for UK Waste Carriers
Create digital Waste Transfer Notes on every collection — with e-signatures, EWC codes, and hazardous waste indicators in the Android and iOS driver app. Works offline. Collectors and carriers enter the Digital Waste Tracking rollout in October 2027.
Digital Waste Tracking phase for collectors, carriers, brokers and dealers
Standard retention period for non-hazardous Waste Transfer Notes
Of PaperRoute WTNs are generated digitally — works offline in areas with zero signal
Everything a compliant WTN needs — built in
PaperRoute's waste transfer note software handles every requirement automatically, so drivers focus on collections — not paperwork.
Auto-Generated WTNs
Every collection automatically generates a pre-populated Waste Transfer Note with customer details, waste streams, carrier information, and site address. Drivers confirm and sign — no manual form-filling.
E-Signature Capture
Customers sign directly on the driver's phone or tablet. The signature is embedded into the WTN PDF and stored against the job record. The Android and iOS driver app works online or offline.
EWC Code Management
Full European Waste Catalogue code database built in. Codes are pre-configured per customer and waste stream — drivers select from a filtered list at the point of collection, eliminating lookup errors.
Offline Generation
WTNs are generated locally on the driver's device — no internet required. All required data is pre-cached before the route starts. Records sync automatically when signal returns.
Hazardous Waste Indicators
Flag hazardous waste movements with the required DEFRA indicators. Hazardous waste streams are configured in the office — drivers cannot accidentally omit required declarations.
Custom Branded PDFs
WTNs are generated as branded PDFs with your company logo, colours, and contact details. Sent automatically to customers via email or accessible through the customer portal.
How digital WTNs work with PaperRoute
Configure waste streams in the office
Set up your customers with their waste streams, EWC codes, and typical quantities. PaperRoute pre-loads this data onto drivers' devices before each route. No configuration needed on the road.
Driver completes the collection
At each stop, the driver confirms the waste collected, selects the quantity, and the WTN is created from the job data. The customer signs on the driver's phone or tablet. The Android and iOS driver app works with zero mobile signal.
WTN delivered automatically
The signed WTN PDF is emailed to the customer instantly (or shared through the customer portal). Records stay with the job in PaperRoute, where they are searchable, auditable and ready to review or export.
What a legally valid WTN must contain
Under the Environmental Protection Act (Duty of Care) Regulations, every Waste Transfer Note must include these fields. PaperRoute captures all of them automatically.
- Waste description and quantity
- European Waste Catalogue (EWC) code
- Hazardous waste indicators
- Name and address of waste producer
- Name and address of waste carrier
- Waste carrier registration number
- Destination of waste
- Electronic signature of transferor
- Date and time of transfer
PaperRoute captures all of these fields on every collection — automatically, without driver data entry.
Waste Transfer Note Software FAQ
What is waste transfer note software?
Waste transfer note software creates digital Waste Transfer Notes (WTNs) at the point of collection. Electronic records can include signatures, waste classification codes, descriptions, carrier details and hazardous-waste indicators. DEFRA's Digital Waste Tracking rollout starts for permitted and licensed receiving sites in England and Wales on 1 October 2026, with collectors, carriers, brokers and dealers following in October 2027.
Do digital waste transfer notes have the same legal status as paper?
Digital records can support waste duty of care when they contain the required information and your business follows the relevant procedures. PaperRoute creates digital WTNs, captures electronic signatures and keeps the record with the job; your legal duties remain your responsibility.
Can PaperRoute generate WTNs without an internet connection?
Yes. PaperRoute's driver app is offline-first — WTNs are generated locally on the device with full e-signature capture, EWC code selection, and PDF creation, even with zero mobile signal. All records sync automatically when connectivity returns.
Is PaperRoute DEFRA Approved and ready for Digital Waste Tracking?
Yes. PaperRoute is DEFRA Approved and ready for Digital Waste Tracking. It already captures digital WTN details, electronic signatures, waste classification codes, hazardous-waste indicators and quantity data in day-to-day workflows.
Choose what suits you
Start a free trial, or see it first
If you are ready to test PaperRoute with your own operation, start the assisted 14-day trial. If you would rather talk it through first, book a live demo at a time that works for you.
Ready to get going?
Start your 14-day free trial
Tell us about your operation and we will configure a useful starting point. Your trial begins only when the system is ready and you say go.
- The complete PaperRoute system
- Assisted setup around your workflow
- No card or automatic conversion
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Book a live PaperRoute demo
Choose a convenient time for a focused 30-minute call. We will show you the relevant workflows, answer your questions and help you decide whether the trial is the right next step.
- Pick a live time from our calendar
- See the product with a PaperRoute specialist
- No obligation to start a trial
Or call 03333 707007.