Win the job.
Subcontract it.
Get paid — without touching a bin.
PaperRoute Broker is the UK's first software built specifically for waste brokers. Onboard subcontractors, block expired licences, raise digital Waste Transfer Notes and invoice from Sage, QuickBooks or Xero — all in one place.
Built by the team behind PaperRoute
Trusted by waste operators across the UK · 12,000+ digital Waste Transfer Notes issued · Sage, QuickBooks & Xero integrations live in production
Sound familiar?
Brokering waste was never supposed to mean drowning in admin.
You win the customer. You find someone to do the job. Then you spend the rest of the week chasing paperwork that lives on someone else's phone. Multiply by 50 jobs a week and you've built yourself a full-time admin job — with no audit trail.
- You email job details to subcontractors and hope they remember the WTN.
- You chase photos and signatures over WhatsApp the day before invoicing.
- You re-key every collection into Sage by hand — and miss-bill the easy ones.
- You can't prove which of your subcontractors had a valid licence on the day of the job.
- You're the regulated party — but the paperwork lives on someone else's phone.
- October 2026 is coming and paper Waste Transfer Notes won't be legal anymore.
PaperRoute Broker is the system that replaces all of it.
Six things PaperRoute Broker does for you that nothing else does in one place.
Built around how UK waste brokers actually work — from the first invite to the final invoice.
Onboard a new subcontractor in 4 minutes — without sending a single PDF.
Add them with just a company name and email. They self-serve through a 5-step wizard, upload their own compliance documents and notify you when they're ready to take work.
Never assign a job to an uninsured subcontractor again.
Waste carrier licence, public liability and employer's liability are tracked with expiry dates. The job picker shows red/amber/green indicators and blocks assignment the moment anything expires.
Push 50 jobs out the door before your second coffee.
Multi-select any number of pending jobs and bulk-assign them to one subcontractor in a single action. Notes and instructions go out automatically with every assignment email.
Your subcontractors work under your brand — not ours.
Branded portal, branded emails, branded paperwork. Your subcontractors only ever see the jobs you've assigned them — never your customer pricing, never anything they shouldn't have.
Bulletproof duty-of-care paperwork on every job — automatically.
PaperRoute Broker generates a compliant digital Waste Transfer Note for every collection your subcontractor completes. Ready for DEFRA Digital Waste Tracking 2026 on day one.
Invoice your customer the second the job's done. No re-keying.
Quantities, weights, waste codes and documents flow straight from the subcontractor portal into your Sage, QuickBooks or Xero invoice. One click. Margin protected.
From signed contract to paid invoice — without touching a bin.
Four steps. The whole brokerage.
Invite your subcontractors. We do the vetting.
Add a subcontractor with just a name and email. They self-serve through a 5-step onboarding wizard — uploading their waste carrier licence, public liability and employer's liability certificates. Every document is date-stamped, expiry-tracked and stored in a private vault. You can't accidentally use someone whose papers aren't in order.
Win the work and create the job in seconds.
Take the customer enquiry as you do today. Create the service request, tick 'Subcontract this job' and pick a subcontractor — or leave it in the dispatch queue and bulk-assign 50 jobs to one carrier in a single action.
Subcontractor accepts and completes from their phone.
They get an email and a job in their portal. They accept (or decline with a reason), schedule it, do the work, then upload the WTN, photos and any notes from their phone. You see live progress on your dispatch board.
You raise the invoice in one click.
The job hits your Raise Invoice queue with all the actuals attached — quantities, weights, waste streams, documents. One click sends the invoice to Sage, QuickBooks or Xero. Cash flows in, paperwork stays clean, audit trail stays bulletproof.
Most software charges per driver. We charge per job you actually win.
Brokers don't have drivers. So why pay per-driver pricing?
Spreadsheets & email
- ✗ No audit trail
- ✗ Compliance lives in your inbox
- ✗ WhatsApp for WTNs
- ✗ Manual Sage entry
- ✗ Not DEFRA 2026 ready
Generic field service software
- ✗ £600+/mo per vehicle
- ✗ Built for fleets, not brokers
- ✗ No compliance vault
- ✗ Generic WTNs (if any)
- ✗ 12-month contracts
PaperRoute Broker
- ✓ Full audit log on every job
- ✓ Compliance vault with expiry blocking
- ✓ Branded subcontractor portal
- ✓ Sage / QB / Xero in one click
- ✓ DEFRA 2026 ready today
- ✓ £295/mo · cancel any time
Simple, broker-friendly pricing
One plan. Unlimited subcontractors. Forever.
You pay for your office team and the jobs you actually win. No setup fees, no contracts, no per-driver tax.
PaperRoute Broker
Up to 4 office staff · Unlimited subcontractors, forever, free
All prices exclude VAT. Extra office user £35/month.
Worked example
A broker doing 200 jobs/month with 3 office staff:
£295 base + (200 × £0.75) = £445/month total. Less than one part-time admin hire.
- Unlimited subcontractor accounts & self-service onboarding
- Compliance vault with expiry blocking
- Smart job picker + bulk dispatch
- Branded subcontractor portal & emails
- Digital Waste Transfer Notes (DEFRA-ready)
- Sage, QuickBooks & Xero invoicing
- Full audit log on every job
- Free setup call & UK-based support
- 30-day money-back guarantee
Try it for 30 days. Risk-free.
If PaperRoute Broker doesn't save you a day a week of admin in your first month, contact us and we'll refund you in full. No contracts. No notice period. No lock-in. See full guarantee terms →
Frequently asked questions
Is there a contract or minimum term?
No. PaperRoute Broker is rolling monthly. Cancel any time, no notice period, no exit fees. We also back it with a 30-day money-back guarantee — if it doesn't save you time in your first month, we refund you in full.
Can my subcontractors see my customer pricing?
No. Pricing is stripped from every response sent to the subcontractor portal. Your subcontractors only see what they need to do the job — site address, contact, waste stream, quantities — never your customer rates, never your other subcontractors, never any data they shouldn't have.
Do I need vehicles or drivers to use PaperRoute Broker?
No. PaperRoute Broker is built for brokers who don't carry waste themselves. Every job goes out to a vetted subcontractor through their own portal — they accept it, complete it, upload the WTN and photos, and you raise the invoice. You never have to touch a bin.
How are subcontractors onboarded?
You add a subcontractor with just their company name and email. They receive an invite link, set their own password, and complete a 5-step onboarding wizard themselves: company details, contact, compliance documents (waste carrier licence, public liability insurance, employer's liability), and vehicles. You're notified when they finish, with a full compliance summary in the email — including any document expiring in the next 60 days. No more chasing PDFs over WhatsApp.
What stops me assigning a job to an out-of-date subcontractor?
PaperRoute Broker blocks assignment automatically if a subcontractor's waste carrier licence or public liability insurance has expired. The job picker shows red, amber and green indicators on every subcontractor's compliance status, and the management screen flags anything expiring within 30 days. Your duty-of-care audit trail is bulletproof.
What happens if my subcontractor refuses a job mid-week?
They can decline any job from their portal — with an optional reason. The job drops straight back into your dispatch queue and the picker remembers who declined it, so you don't accidentally re-assign to the same person. You can reassign to a different subcontractor with a single click.
Are we compliant for DEFRA Digital Waste Tracking 2026?
Yes. As the broker you remain the regulated party, and PaperRoute Broker generates a compliant digital Waste Transfer Note for every collection — even though it was the subcontractor who physically did the work. When DEFRA's Digital Waste Tracking API goes live in October 2026, PaperRoute Broker will submit records directly. You're compliant on day one, not panicking in September 2026.
Where is my data hosted, and is it secure?
All data is hosted in the UK/EU on enterprise infrastructure with at-rest encryption, daily automated backups and full audit logging. Your tenant database is fully isolated from every other customer's. Compliance documents uploaded by subcontractors are stored in a private bucket — only your office team can view them.
How does the 75p per completed job work?
It's a single line on your invoice. Only jobs your subcontractor actually marks as complete in the portal are charged — declined or cancelled jobs cost you nothing. As an example, 200 completed jobs/month = £295 base + £150 = £445/month. All ex-VAT.
Is training and onboarding included?
Yes. Every new broker account gets a free setup call with our team to walk you through inviting your first subcontractors, configuring your accounting integration, and converting an existing customer enquiry into your first subcontracted job. UK-based support by phone and email is included.
Can I migrate from spreadsheets, AMCS, BigChange or another system?
Yes. Most brokers come from a mix of Excel and email. We import your existing customers, subcontractor list and active jobs as part of free setup. Most brokers are live and dispatching real work within a week.
See PaperRoute waste collection software in action
Book a free 30-minute demo and see the full end-to-end flow: route planning, driver app collection, digital WTN generation, and Sage invoicing — the only waste management platform that does it all.
PaperRoute's Sage integration — collection data flows straight into your accounts.
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