Waste Collection Software
Made Simple
The UK's only waste management software that combines route planning, GPS driver tracking, digital Waste Transfer Notes, Certificates of Destruction, and direct Sage invoicing — all in one platform. Purpose-built for waste & recycling collectors.
Purpose-built for waste
Trusted by UK waste & recycling operators
From confidential destruction to commercial collections — operators across the waste sector rely on PaperRoute to run their day-to-day.
Cross Cut
Confidential Waste Destruction
Masters Recycling
WEEE & IT Asset Recycling
MJB Recycling
Commercial Waste Collection
Built exclusively for the UK waste sector — not a generic field service tool retrofitted for waste.
Still using paper WTNs and spreadsheets?
Most UK waste collection companies are still running on paper Waste Transfer Notes, Excel route sheets, and manual Sage data entry. With Digital Waste Tracking mandatory from October 2026, there's a better way.
Paper Waste Transfer Notes
Pre-printed WTN pads with missing data, illegible handwriting, and no digital backup. 41% fail Environment Agency audits.
Manual Route Planning
Hours spent each week planning routes with Excel spreadsheets and printed maps. Drivers sent down car-only roads in heavy vehicles.
Double Data Entry
Drivers write on paper, admin re-types into Sage. 3+ hours per week wasted on data that should flow automatically.
No Driver Visibility
No idea where your drivers are, which collections are complete, or if problems have occurred. Phone calls and WhatsApp groups instead of real data.
With PaperRoute: All your service requests, routes, and compliance documents managed from one dashboard — no paper, no spreadsheets, no double entry.
Customer Self-Service
Give your customers their own portal
Every customer gets a branded login where they can access their Waste Transfer Notes, Certificates of Destruction, collection history, and upcoming schedules — without calling your office. Fewer admin calls, happier customers, and a professional image that sets you apart from competitors still emailing PDFs.
Waste Transfer Notes
Customers download every WTN as a signed PDF — no chasing paperwork, no phone calls.
Certificates of Destruction
Branded, witness-signed certificates available on demand for audit and compliance.
Collection History
Full record of every collection: dates, weights, waste types, and EWC codes.
Upcoming Collections
Customers see their scheduled collections and planned routes at a glance.
Complete waste collection software in one platform
Route planning, waste compliance, Sage invoicing, and an offline driver app. No other waste management system combines all of this for UK collectors.
Route Planning & Driver Tracking
Create recurring collection routes with planned stops, optimise sequences, and calculate accurate ETAs. Unlike competitors that use car routing, PaperRoute uses truck-specific routing — so your vehicles are never sent down roads with bridge height restrictions, weight limits, or HGV restrictions. Know exactly where every driver is with continuous GPS tracking.
- Truck-safe routing (bridge heights, weight limits, HGV restrictions)
- Route optimisation with automatic re-sequencing
- Live GPS tracking at 10-second intervals
- Offline-first driver app — works everywhere
Sage, QuickBooks & Xero Integration
Collection data flows directly into your accounting software. No more re-typing driver paperwork into Sage. PaperRoute is the only waste management platform that generates self-bill purchase invoices in Sage for subcontractor payments — a feature waste companies rely on daily.
- Self-bill purchase invoices (unique to PaperRoute)
- Deferred & consolidated invoicing
- Automatic tax rate matching
- Customers stay in sync with Sage automatically
Certificates of Destruction
Full Certificate of Destruction workflow with a drag-and-drop template editor, custom branding, witness signatures, and material descriptions. Essential for confidential waste destruction services. No other waste management competitor offers this.
- Drag-and-drop template editor
- Custom branding per customer
- PDF generation & email delivery
- Witness signature support
Digital Waste Transfer Notes
Generate legally-compliant digital WTNs with e-signatures directly from your driver's phone — even with zero signal. Complete with hazardous waste indicators, EWC codes, and custom branding. Ready for DEFRA's October 2026 Digital Waste Tracking mandate.
- Instant PDF generation (works offline)
- Electronic signature capture
- Hazardous waste indicators & EWC codes
- Custom branded templates
Offline-First Driver App
Built from the ground up to work with no phone signal — not "works offline sometimes" but designed for basements, rural farms, and industrial estates where your drivers actually work. Everything syncs automatically when signal returns.
- Works everywhere — even with zero signal
- WTN & signature capture without connectivity
- Background GPS tracking continues offline
- Auto-sync when connectivity returns
Real-Time GPS Tracking
Continuous GPS tracking at 10-second intervals so you always know where every driver is. See live route progress on a fleet dashboard, get driver proximity alerts, and review full trail history with breadcrumbs.
- Live tracking at 10-second intervals
- Driver proximity alerts
- Full trail history with breadcrumbs
- Fleet overview dashboard
DEFRA Digital Waste Tracking: October 2026 deadline
DEFRA's mandatory Digital Waste Tracking system replaces all paper-based Waste Transfer Notes from October 2026. Every waste carrier in England must submit electronic records. Paper WTNs will no longer be accepted.
PaperRoute already generates compliant digital WTNs with e-signatures, EWC codes, and hazardous waste indicators. You'll be ready for the mandate on day one — not scrambling to comply at the last minute.
Compliance Timeline
Simpler Recycling — large businesses
Simpler Recycling — SMEs & micro businesses
Digital Waste Tracking mandatory — all carriers
Full enforcement — brokers, dealers must comply
PaperRoute is ready today. Digital WTN generation, EWC code management, e-signatures, and on-device compliance documents — all built to align with DEFRA's Digital Waste Tracking requirements.
Why UK waste companies choose PaperRoute
Purpose-built waste collection software — not a generic field service tool retrofitted for your industry. The only waste management system with native WTNs, self-bill invoicing, and offline-first design.
Complete solution, one price
Up to 4 users with every feature included — route planning, WTNs, GPS, Sage invoicing, and more. No tiered feature gates.
Zero double data entry
Collection data flows directly to Sage. Stop re-typing driver paperwork into your accounting software.
Feature complete
Routes, invoicing, compliance, fleet tracking, messaging, and reporting — everything you need in one place.
No signal? No problem
Your drivers work in basements, rural areas, and industrial estates. The app works everywhere they do — even with zero phone signal.
GPS tracking intervals
Know exactly where every driver is. Battery level, speed, heading, and altitude — all captured continuously.
Platform with native WTNs
No other FSM generates legally-compliant Waste Transfer Notes on-device with e-signatures and EWC codes.
PaperRoute vs BigChange, Commusoft & Workever
Looking for a BigChange alternative with real waste compliance features? No other waste management software combines digital WTNs, route planning, and Sage integration for UK waste collection SMBs.
| Feature | PaperRoute | BigChange | Commusoft | Workever |
|---|---|---|---|---|
| Recurring Route Management | Partial | |||
| Digital Waste Transfer Notes | ||||
| Certificate of Destruction | ||||
| Self-Bill Purchase Invoices | ||||
| EWC Code Management | ||||
| Sage + QuickBooks + Xero | Partial | |||
| Truck-Safe Routing | ||||
| Offline-First Mobile App | Partial | |||
| Real-Time GPS Tracking | ||||
| Instant PDF Documents (works offline) | ||||
| Vehicle Safety Checklists | Partial | |||
| Container Management |
PaperRoute scores 27/30 across 30 waste-specific features — 64% higher than the nearest competitor.
Waste collection software pricing
One product, every feature included. No hidden fees, no long-term contracts. The more users you add, the less you pay per head.
Every plan includes every feature
All plans include a 14-day free trial. No credit card required.
Saunders Simmons Ltd
Purpose-built software for the UK waste industry
Waste collection management software. Route planning, driver tracking, digital waste transfer notes, and Sage invoicing.
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See PaperRoute waste collection software in action
Book a free 15-minute demo and see the full end-to-end flow: route planning, driver app collection, digital WTN generation, and Sage invoicing — the only waste management platform that does it all.
PaperRoute's Sage integration — collection data flows straight into your accounts.
No commitment. We'll show you how PaperRoute works for your specific operation.